Chinese regulations require the conference organisers to report every foreign guest in advance. This form collects exactly what that report needs — nothing else. It takes about five minutes; have your passport to hand.
The organisers must receive all foreign-guest details by 13 August 2026.
The reporting deadline falls months before delegation travel is finalised. So we're filing details now for everyone under consideration — otherwise the paperwork window would close before anyone had decided anything.
In short: completing this form means that if you join the delegation, the paperwork won't be what stops you.
The passport page shows more than the fields above — issue date, issuing authority, place of birth and your signature. We ask for it because the filing requires the document image, not because we use those extra details for anything. It is encrypted at rest, never displayed by default, and every single time someone opens it that access is logged.
Chinese authorities require every member of an incoming foreign delegation to be reported in advance (报备), including passport and biographical details. The organisers of WAFI 2026 have set 13 August 2026 as their deadline for receiving that information.
CIV Middle East and the WAFI Middle East Office, our China-based ground operator, and the WAFI 2026 organising committee and relevant Chinese host authorities — solely for your guest registration and delegation participation. Nothing here is used for marketing, and nothing is sold or shared with anyone else.
Because the programme takes place in China, your information — including your passport details — will be transferred outside Saudi Arabia. We transfer only what the filing requires.
Your passport number, your portrait and your passport page image are all encrypted at rest. The administration page shows passport numbers masked by default, and every reveal, passport-page view, export and deletion is recorded in an access log.
For the programme plus a short period afterwards for post-trip reporting, then deleted — or sooner if you ask.
You can ask to see, correct or delete your information, and you can withdraw consent, at any time. Quote the reference number you'll get after submitting. If you withdraw before the trip we'll remove you from the filing — which means we can't complete your guest registration, so joining the delegation would no longer be possible. That's the only consequence.
Email wafi@civme.com.
Thank you. Your information has gone to the WAFI Middle East Office for the WAFI 2026 foreign-guest report.